Lot Traceability
Lot Traceability answers one question fast in a recall situation: "which finished batches were made using this ingredient batch (or this ingredient)?" — searching by batch number or ingredient name and listing every production run that used it.
Overview
Search in one of two modes — By Batch Number (the exact batch/lot number from a supplier invoice or purchase order) or By Ingredient Name (e.g. "Wheat Flour") — and BazaarPOS lists every production run that consumed it.
Each result is a collapsible Run Card showing the production run's name, its production date and a shortened Run ID; expanding it lists every ingredient used in that run, its batch number (if tracked) and the quantity used.
Lot data is captured automatically the moment a production run is marked Done on the Production Schedule page — nothing needs to be manually logged here for traceability to work.
Before you search anything, the page shows a short "How to use for a recall" guide walking through the exact steps to follow when a supplier issues a recall notice.
Before You Start
- Requires the Enterprise plan tier; below Enterprise, Lot Traceability is hidden from the Bakery sidebar entirely.
- At least one Production Run must have been completed (marked Done) on the Production Schedule for any lot data to exist — this page has nothing to search before that.
Step-by-Step Guide
1 Search by batch number (typical recall workflow)
- Make sure the mode toggle is set to By Batch Number.
- Get the exact batch/lot number from the supplier's recall notice, invoice or purchase order.
- Type it into the search box and press Enter or click Search.
- Review the list of production runs that consumed that batch, along with the date each run happened and the quantity of that ingredient used.
2 Search by ingredient name
- Switch the mode toggle to By Ingredient Name — this clears any previous search and results.
- Type the ingredient's name (e.g. "Wheat Flour") and press Enter or click Search.
- Review every production run that used that ingredient at all, regardless of which specific batch was used each time.
3 Drill into a specific production run
- Click a Run Card's header to expand it and see every ingredient used in that run.
- Each ingredient line shows its batch number (in monospace, if tracked) or "No batch tracked" if it wasn't, plus the quantity used and unit.
Every Field & Button, Explained
| Field / Button | What it does |
|---|---|
By Batch Number / By Ingredient Name toggle | Switches the search mode; changing it clears the current query and results. |
Search box | Enter the exact batch number or the ingredient name to search for, depending on the selected mode. |
Search button | Runs the search; also triggered by pressing Enter in the search box. Disabled while a search is in progress. |
Result count badge | Shows how many production runs used the searched batch/ingredient. |
Run Card header | Production run name (or "Unnamed Run"), production date, a shortened Run ID, and a count of ingredients used in that run. |
Ingredient line (expanded) | Ingredient name, its batch number if tracked (or "No batch tracked"), and the quantity + unit used in that run. |
"How to use for a recall" guide | Shown only before any search has been run; a 4-step reminder of the recall process using this page. |
Tips & Best Practices
- Always search By Batch Number first when you receive a supplier recall notice — it is the most precise way to find every affected production run.
- If you don't have the exact batch number handy, search By Ingredient Name to get a broader (but still useful) list of runs to review manually.
- Remember this only covers production runs marked Done — if your team forgets to complete runs on the Production Schedule, those runs won't show up here.