Wine & Beverage List
Wine & Beverage List is your guest-facing bar/cellar catalogue — Wine, Spirits, Beer, Cocktails and Non-Alcoholic items each with category-specific metadata (vintage, region, age statement, brewery, base spirit), glass/bottle pricing, food pairing tags, and a one-tap "86" toggle for when an item runs out during service.
Overview
Category tabs: All, Wine, Spirits, Beer, Cocktails, Non-Alcoholic — each shows its own item count.
Wine items carry Type, Vintage, Region, Winery, Varietal, Tasting Notes and Food Pairing tags; Spirits carry Type, Age Statement, Brand and Serving Size; Beer carries Style, Origin, Brewery and Serving size; Cocktails/Non-Alcoholic carry a Base Spirit (cocktails only) and Description.
Every item has Glass/Per-Serving Price and optional Bottle Price and Stock (in bottles) — items with Stock ≤ 3 show a "low stock" badge and appear in the low-stock alert strip.
"86 — Mark Unavailable Today" toggles an item off the active list without deleting it; toggling it back on marks it available again. The change is applied optimistically and rolled back if the save fails.
A Staff/Sommelier Note field lets you add a serving tip or upsell suggestion visible only internally, not on the printed guest list.
Print Beverage List generates a guest-style menu (grouped by category) of only the currently Available items — 86'd items are automatically excluded.
Before You Start
- You must have the Billing feature enabled on your plan.
Step-by-Step Guide
1 Add a beverage
- Open Bar & Beverage → Wine & Beverage List and click "Add Beverage".
- Pick the Category first — the rest of the form adapts to show category-specific fields (e.g. Vintage/Region for Wine, Age Statement for Spirits).
- Enter Name and the category-specific details, set Glass/Per-Serving Price (and Bottle Price/Stock if applicable), and add any Food Pairings (Wine) or a Staff Note.
- Click "Add Beverage" to save.
2 Mark an item unavailable (86) and back again
- On any beverage card, click "86 — Mark Unavailable Today" once you run out during service.
- The card dims and shows an "86'd" badge; the item is excluded from the printed beverage list while unavailable.
- Click "✓ Mark Available Again" once restocked.
3 Search, filter and print
- Use the search box (matches name, region, or style) and category filter chips to narrow the grid.
- Watch the low-stock alert strip at the top for any available item with 3 or fewer bottles left.
- Click "Print List" to generate a guest-style menu of everything currently available, grouped by category.
Every Field & Button, Explained
| Field / Button | What it does |
|---|---|
Category | Wine, Spirits, Beer, Cocktails, or Non-Alcoholic — determines which extra fields appear in the Add/Edit form. |
Glass / Per Serving Price / Bottle Price | Glass price is required for a meaningful listing; Bottle Price is optional (e.g. spirits sold only by the glass would leave it blank). |
Stock (bottles) | Optional numeric count; items with stock ≤ 3 are flagged low-stock both on the card and in the top alert strip. |
Food Pairings (Wine only) | Multi-select tags (Red Meat, Chicken, Seafood, Vegetarian, Paneer, Biryani, Kebabs, Cheese, Dessert, Spicy Food) shown as chips on the card and in print. |
Available (86 toggle) | Whether the item is currently being served; toggling off does not delete the item, just hides it from the printed guest list and dims its card. |
Staff / Sommelier Note | Internal-only note (serving tip, upsell idea, pairing suggestion) — never shown on the printed guest-facing list. |
Tips & Best Practices
- Toggle 86 immediately when a bottle runs dry mid-service — it keeps the printed list and any staff glancing at the catalogue accurate in real time.
- Use the low-stock alert strip as a quick end-of-shift check before deciding what to reorder, rather than scrolling the whole catalogue.
- Fill in Food Pairings for wines — servers can use them to make a confident recommendation without needing sommelier-level knowledge.