📅 rest-events

Event & Marketing Calendar

Event & Marketing Calendar plans recurring and one-off in-house promotional events — live music nights, holiday specials, Sunday brunches, happy hours — shown either as a colour-coded monthly calendar grid or a sortable list, with a same-day "on tonight" banner and recurrence options for events that repeat weekly or monthly.

📍 Menu path: Events & Banquet → Event & Marketing Calendar

👤 Who uses it: All roles with the Billing feature enabled

Overview

This page shares the same underlying event records as the Themed Night & Event Planner page — both read and write the restaurant's "events" data, but this calendar view is built around browsing by month and setting up recurring promotions rather than deep single-event planning.

Eight Event Types are available (Live Music, Themed Dinner, Happy Hour, Special Brunch, Promotion/Offer, Holiday Special, Tasting Event, Other), each with its own emoji and colour used in both the calendar grid and list view.

Recurrence is a simple label on the event, not an actual repeating-series generator — options are One-time only, Every week, Every other week, Monthly (same date), or Every Friday & Saturday; choosing a recurrence does not automatically create multiple calendar entries.

Status moves through Planned → Confirmed → Live Now! → Done, with Cancelled as a separate option; status-change buttons in list view show every other non-Live status as a quick jump, not a strict single-step sequence.

An "On tonight" banner appears whenever one or more non-cancelled events are dated today, listing each with its emoji and name for a quick daily glance.

The calendar grid shows small coloured chips (by event type) on each day that has one or more events; clicking a day with events is intended to surface them (list view gives the full detail per event).

Print Event Brief produces a one-pager with type, date/time, expected covers, staff required, special menu, status, offer/promotion text and staff notes.

Before You Start

You must have the Billing feature enabled on your plan.

Step-by-Step Guide

1 Plan a new calendar event

Open Events & Banquet → Event & Marketing Calendar and click "New Event".
Pick an Event Type, enter the Event Name, Date, Start/End Time and Recurrence.
Enter Expected Covers and Staff Needed, plus an optional Special Menu and Offer/Promotion text.
Add any Staff Notes for setup instructions or coordination, then click "Create Event".

2 Switch between calendar and list views

Click the view toggle button (top right) to switch between the monthly Calendar grid and the sortable List view.
In Calendar view, use the month navigation arrows to move forward/back; each day shows small coloured chips for any events that day.
In List view, events are sorted by date and show full detail cards with quick status-change buttons.

3 Update event status

In List view, click one of the status buttons on an event card (e.g. "→ Confirmed", "→ Cancelled") to change its status directly.
There is no forced sequence — any listed status (other than the current one and Live) can be selected at any time.

4 Print an event brief and filter by type

Click the printer icon on an event card (list view) to print a one-page brief with all its details.
Use the type filter chips (showing each type's emoji) above the list/calendar to narrow to a single event type; click "All" to clear it.

Every Field & Button, Explained

Field / Button	What it does
`Event Name, Date`	Both required before an event can be saved.
`Event Type`	Live Music, Themed Dinner, Happy Hour, Special Brunch, Promotion/Offer, Holiday Special, Tasting Event or Other — sets the emoji/colour used in both calendar and list views.
`Recurrence`	One-time only, Every week (same day), Every other week, Monthly (same date), or Every Friday & Saturday — a descriptive label only; it does not generate additional calendar entries automatically.
`Expected Covers / Staff Needed`	Numeric planning figures shown on the event card and included in the printed brief.
`Special Menu / Offer / Promotion`	Special Menu names any linked menu for the night (e.g. "Holi Festive Menu"); Offer/Promotion is free text for a specific deal (e.g. "15% off beverages").
`Staff Notes`	Free text for setup instructions or coordination notes, included on the printed brief.
`Status`	Planned, Confirmed, Live Now!, Done, or Cancelled — any status other than the current one (and excluding Live Now! as a manual target) can be selected directly from the list view.

Tips & Best Practices

Use the Calendar view to spot gaps in your promotional schedule across a month at a glance, then switch to List view to edit or print a specific event's details.
Treat Recurrence as a note-to-self rather than an automation — if an event repeats weekly, you still need to create each week's entry yourself; the field just documents that it is a repeating slot.
Check the "On tonight" banner each afternoon to confirm which promotions are active before the evening shift starts.

Troubleshooting & FAQ

I set Recurrence to "Every week" but only one event shows on the calendar.

Recurrence is descriptive only — it does not create additional calendar entries for future weeks; you need to add each occurrence as its own event.

An event doesn't appear in the "On tonight" banner.

The banner only includes events dated exactly today whose Status is not Cancelled — check both the Date and Status.

I can't find a way to move status forward step by step.

This page presents every eligible status as a direct-jump button rather than a single "next stage" button — pick the target status directly (Live Now! is excluded from the quick-jump buttons and set via the edit modal's status control instead).