Live Music & Entertainment
Live Music & Entertainment manages the calendar of performers your restaurant books — jazz trios, acoustic guitarists, DJs, comedians and more. Each booking tracks the performer's contact details, technical setup requirements, agreed fee and deposit, and — once the show is done — a rating and notes on whether you'd book them again.
Overview
Bookings move through Enquiry → Confirmed → Deposit Paid → Completed, with Cancelled as a separate status; there is no forced single "next stage" button — Status is set directly via buttons in the edit modal.
Nine Performance Types are available (Live Band, Acoustic Solo, Jazz, Classical, DJ, Comedy, Magic/Illusion, Themed/Costumed, Other), each with its own emoji shown on the booking card.
Setup Requirements are picked as multi-select tags from a technical list (Stage/Riser, PA System, Grand Piano, Drum Kit, Lighting Rig, Smoke/Haze Machine, etc.) alongside separate Setup Time and Soundcheck Time fields and the number/duration of sets.
Fee and Deposit Paid are tracked with a live Balance Due calculation (Fee minus Deposit Paid) shown while editing; Payment Method and a separate Balance Payment method field are both recorded.
A Post-Event review tab (rating out of 5 stars, guest feedback notes, and a Would You Rebook? yes/no toggle) is available on every booking, though it is intended to be filled in only once the performance's Status is Completed.
An "Upcoming Performances" banner lists every non-completed, non-cancelled booking within the next 14 days, including setup time where applicable.
The Print ("Brief") action produces a tech-rider-style one-pager: performer, genre, timing, setup/soundcheck times, set structure, equipment needs, repertoire notes, special requests and the full payment breakdown.
Stats show Confirmed Bookings, Fees This Month (from non-cancelled bookings dated in the current month), Avg Rating (from bookings with a review rating) and Total Bookings logged.
Before You Start
- You must have the Billing feature enabled on your plan.
Step-by-Step Guide
1 Book a new performer
- Open Events & Banquet → Live Music & Entertainment and click "Book Act".
- On the Details tab, enter the Performer/Band Name, Genre, Performance Type, Date, Start/End time, Booked By, and Contact Name/Phone/Email.
- Switch to Setup & Sets to enter Setup Time, Soundcheck Time, number and length of sets, break length, and select Equipment/Setup Needed.
- Switch to Payment to enter the Agreed Fee, Deposit Paid, Deposit Date and payment methods.
- Click "Book Act" to save.
2 Confirm, pay deposit, and complete
- Edit the booking and change Status to Confirmed once the performer agrees.
- Enter Deposit Paid and Deposit Date on the Payment tab, and change Status to Deposit Paid.
- After the performance, change Status to Completed.
3 Leave a post-event review
- Edit a Completed booking and switch to the Post-Event tab.
- Set the star rating, add Guest Feedback & Notes, and choose Would You Rebook? — this feeds the Avg Rating stat and the rebook badge shown on the card.
4 Print a tech rider / performance brief
- Click "Brief" (printer icon) on any booking card.
- A print window opens with performer, genre, timing, setup/soundcheck, equipment list, repertoire notes, special requests and the full fee/deposit/balance breakdown.
Every Field & Button, Explained
| Field / Button | What it does |
|---|---|
Performer/Band Name, Date | Both required before a booking can be saved. |
Genre / Performance Type | Genre is free text; Performance Type is one of nine fixed categories (Live Band, Acoustic Solo, Jazz, Classical, DJ, Comedy, Magic/Illusion, Themed/Costumed, Other). |
Setup Time / Soundcheck Time / Sets | Setup and Soundcheck are separate time fields; Sets is number × duration in minutes plus an optional break length. |
Equipment/Setup Needed | Multi-select tags from a technical list: Stage/Riser, PA System, Microphone Stand, DI Box, Monitor Speaker, Grand/Upright Piano, Keyboard/Synth, Drum Kit, Lighting Rig, Spotlight, Smoke/Haze Machine, Extension Lead/Power. |
Fee / Deposit Paid / Balance Due | Balance Due is calculated live in the modal as Fee minus Deposit Paid — not separately editable. |
Payment Method / Balance Payment | Payment Method (Cash, Bank Transfer, Cheque, UPI, Card) applies to the deposit; Balance Payment is a free-text note on how the remaining balance will be settled (e.g. "Cash on night"). |
Review Rating / Guest Feedback / Would You Rebook? | A 1–5 star rating, free-text feedback notes, and a yes/no toggle — intended for use after the booking is Completed, though the fields are technically editable at any status. |
Status | Enquiry, Confirmed, Deposit Paid, Completed, or Cancelled — set directly via buttons in the edit modal, not a single "next stage" action. |
Tips & Best Practices
- Fill in Setup Time and Soundcheck Time distinctly, even if close together — the printed brief and upcoming banner both surface these separately so your team knows exactly when to let the performer in.
- Use the Would You Rebook? toggle honestly after every completed booking — it is the fastest way to build a shortlist of reliable acts from the Avg Rating stat and rebook badges shown on past bookings.
- List every piece of equipment the performer needs under Setup & Sets, even things that seem obvious like an extension lead — the printed tech rider is what your team follows on the night.