Celebration Setup
Celebration Setup coordinates in-table surprises for a guest who is already booked or on their way in — birthdays, anniversaries, proposals and more. It captures the decoration package, cake arrangement, complimentary extras, exactly when during the meal to execute the surprise, and produces both a staff briefing slip and a personalised table card to print.
Overview
This page is distinct from Catering & Events (off-site events) and Advance Orders (food pre-ordering) — it exists purely to coordinate a surprise element for a guest already dining or about to arrive at a specific table.
A setup has three statuses: Pending (setup not yet arranged) → Ready (decoration/cake ready to go) → Executed (surprise has happened) — advanced one step at a time via the "Mark Setup Ready" / "Mark Executed" button; there is no separate Cancelled state, only delete.
Decoration Packages are tiered with fixed prices — No Decoration (free), Basic (₹299, 2 candles + 2 balloons), Classic (₹599, candles + balloons + streamers), Premium (₹999, flowers + candles + photo backdrop), Luxury (₹1999, full floral setup + photographer).
Complimentary Extras (Welcome Drink, Petals Shower, Photography, Sparkler Candles, Flower Bouquet, Custom Banner) are multi-select, each with its own price (Welcome Drink is free); an "Extras total" is calculated and shown on each card, adding the decoration package price, a flat ₹500 for in-house cake, and the sum of selected comps.
Surprise Timing is chosen from a fixed list (On Arrival, After Welcome Drinks, After Starter Course, After Main Course, Before Dessert, On Staff Signal) so the floor captain knows exactly when to trigger the moment.
Two separate print actions exist: a Staff Briefing slip (occasion, table, decoration, cake, extras, timing and staff note — meant for the captain at pre-service briefing) and a Table Card (a decorative personalised message card to leave on the table, using the Table Card Message field or a default wish if left blank).
A date picker at the top lets you view setups for any day (defaults to today); status filter chips (All / Pending / Ready / Done) narrow the list further.
Before You Start
- You must have the Billing feature enabled on your plan.
Step-by-Step Guide
1 Create a new celebration setup
- Open Events & Banquet → Celebration Setup and click "New Setup".
- Pick the Occasion (Birthday, Anniversary, Proposal, Graduation, Baby Shower or Other), then enter Guest Name, Phone, Date, Arrival time, Table and Party Size.
- Choose a Decoration Package and, if a cake is wanted, pick a Cake option and enter Flavour and Candle count.
- Select any Complimentary Extras, choose the Surprise Timing, and add a Table Card Message and/or Staff Briefing Note.
- Click "Create Setup" to save.
2 Advance a setup and brief the team
- Once decoration and cake are ready, click "Mark Setup Ready" on the setup card.
- Print the Staff Briefing slip and hand it to the floor captain ahead of pre-service briefing.
- When the guest arrives and the surprise moment happens, click "Mark Executed 🎉" to close it out.
3 Print a personalised table card
- Click the card icon (🃏) on the setup card.
- A print window opens with the occasion, your Table Card Message (or a default wish if none was entered), and the restaurant's signature line — leave this printed card on the guest's table ahead of arrival.
4 Browse setups by date and status
- Use the date picker at the top to switch between days (defaults to today).
- Use the All / Pending / Ready / Done filter chips to narrow the list, each showing a live count.
Every Field & Button, Explained
| Field / Button | What it does |
|---|---|
Occasion | Birthday, Anniversary, Proposal, Graduation, Baby Shower or Other — sets the icon/colour used on the card and printed materials. |
Guest Name, Table, Arrival Time | All three are required to save a setup; Phone and Party Size are optional/default to 2. |
Decoration Package | No Decoration, Basic (₹299), Classic (₹599), Premium (₹999) or Luxury (₹1999) — each with a fixed description and price feeding into the Extras total. |
Cake (type, flavour, candles) | Cake type is No Cake, In-house Cake, External (guest brings) or Ordered from supplier; In-house Cake adds a flat ₹500 to the Extras total. Flavour and Candle count are free text/number, only shown once a cake type other than "No Cake" is picked. |
Complimentary Extras | Multi-select from Welcome Drink (free), Petals Shower (₹199), Photography 1hr (₹499), Sparkler Candles (₹149), Flower Bouquet (₹299), Custom Banner (₹199) — each toggle adds/removes its price from the Extras total. |
Surprise Timing | On Arrival, After Welcome Drinks, After Starter Course, After Main Course, Before Dessert, or On Staff Signal — tells the floor captain the exact moment to trigger the surprise. |
Table Card Message / Staff Briefing Note | Table Card Message is the guest-facing wish printed on the table card (falls back to a generic "Wishing you a wonderful [Occasion]!" if left blank); Staff Briefing Note is internal-only coordination text for the captain, kitchen or photographer. |
Status | Pending → Ready → Executed, advanced one step at a time via the card button; there is no Cancelled status, only permanent deletion. |
Tips & Best Practices
- Fill in the Staff Briefing Note with specific coordination instructions (who signals the kitchen, who carries the cake) — it prints directly onto the briefing slip handed to the floor captain.
- Leave Table Card Message blank if you don't have a specific wish in mind — a warm generic message is used automatically based on the Occasion.
- Mark a setup Ready as soon as decoration and cake are physically in place, not just planned — this is what tells the floor captain it is safe to execute at the chosen Surprise Timing.